Navigating the Path to Higher Education in USA

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Step1: Getting Test Scores for Graduate Admissions

When applying for a graduate program, securing the right test scores is crucial. For students aiming to pursue a Master's or PhD, there are two main categories of tests you'll need to focus on: English proficiency tests and standardized tests.

English Proficiency Tests (EPTs)

For non-native English speakers, demonstrating proficiency in English is mandatory. The common tests accepted by most universities include TOEFL, PTE, IELTS, and Duolingo English Test. Each of these tests evaluates your reading, writing, listening, and speaking skills. It is essential to choose the test that best suits your strengths and preparation style.

Standardized Tests

In addition to English proficiency tests, most graduate programs require a standardized test score. The GRE (Graduate Record Examination) is widely accepted across various disciplines, while the GMAT (Graduate Management Admission Test) is typically required for business-related programs. These tests assess your verbal reasoning, quantitative reasoning, and analytical writing skills.

Test Centers and Payment Issues

Choosing the right test center is also important. While AlfaBeta is a known option, some test takers have found the environment there to be less than ideal due to all attendants being kept in the same room, which can be distracting during the speaking sections. Many prefer UCEF for a quieter and more focused testing environment.

For those making self-payments for GRE or TOEFL using a dollar card, engaging in Quora discussions can provide valuable insights and solutions from fellow test takers who have navigated similar issues.



Step 2: Sending Official Transcripts and Grade Evaluation (WES)

Navigating the process of sending official transcripts and getting a grade evaluation can be daunting, but with the right information, you can manage it smoothly. Here's a comprehensive guide to help you through this important step in your application for international education.

Understanding Transcripts and Degree Certificates

First, it's crucial to differentiate between various types of documents:

  • Official Transcript: A verified copy of your academic records sent directly from your educational institution.
  • Unofficial Transcript: A copy you can access and print yourself but isn't verified by the institution.
  • Degree Certificate: A document confirming the completion of your degree.

Note that an official transcript is not your original transcript but a certified copy sent directly by your institution.


Requirements for Transcripts and Evaluations

Some universities require an official transcript, while others might ask for a third-party evaluation, such as WES (World Education Services). Before proceeding, verify whether your chosen university mandates an official transcript or a WES evaluation. If it's not a mandatory requirement, you may not need to send these documents.

Remember, documents sent to universities or WES won't be returned, so avoid sending original copies.


Sending Official Transcripts

Official transcripts can be sent in two primary ways:

  • Email: An officer from the Exam Control Division (ECD) at your institution can send an email on your behalf using an official email address (e.g., exam@tribhuvan-university.edu.np). The email should contain scanned, attested copies of your documents. Coordinate with the officer in Room-18 for this service. 
  • Courier: Send a sealed envelope containing attested documents via courier. This is a preferred method for students from Tribhuvan University (TU), BPKIHS, Pokhara University and Purbanchal University. For Kathmandu University, you can visit a website to explore about how to apply for true copy and send to WES office.


Process for Obtaining Official Transcripts

Here's a step-by-step process to obtain and send official transcripts and degree certificates in a sealed envelope:

  • Photocopy Documents: Make black-and-white photocopies of your transcript and degree certificate.
  • Visit ECD: Go to the Exam Control Division of your institution with both the xeroxed and original copies. For TU, this is located in Balkhu.
  • Fill DVF: Collect and complete a Document Verification Form (DVF) from Room-3 in the ECD office.
  • Bank Deposit: Deposit the required fee at Global IME or Nepal Bank. The fee is Rs. 50 per page. For instance, if your transcript has six pages and your degree certificate has one page, the total cost would be Rs. 350. If you're including a WES form in the sealed envelope, add an extra Rs. 200.
  • Submit Documents: Return to Room-3 with the stamped deposit voucher and DVF form. Follow the instructions to receive your sealed envelope from Room-18. Ensure the WES form is included if needed.
  • Multiple Degrees: If you have multiple degrees (e.g., Bachelor and Master), decide whether to send them in a single or separate envelopes as required.


Specifics for WES Evaluations

For WES evaluations, follow these additional steps:

  • Create WES Account: Register and obtain a WES number, which you can do without an immediate payment. Fill out the WES Academic Records Request Form and ask the ECD officer to complete it.
  • Payment Options: You can pay for WES services using your dollar card, through acquaintances abroad, or via central banks (though this last option incurs additional charges).
  • Courier Service: Ensure the sealed envelope is sent by your institution's name, not yours. Courier services like FedEx or DHL are recommended, costing around Rs. 5000.
  • Tracking and Delivery: After dispatch, WES will update the status to "Received and reviewing" within 4-5 days. Be patient during this period.
  • Electronic Reports: You don't need a physical copy of the evaluation report. You can send electronic copies to multiple recipients through the WES website, each costing $32.

Final Steps

Once you have the sealed envelope, courier it to the desired university or WES. For WES, include the address provided on the WES form and ensure your WES number is included.

For additional assistance, there are agents near the TU ECD gate who specialize in courier services for WES. With these steps, you're well on your way to successfully sending your official transcripts and obtaining a WES evaluation.



STEP 3: Preparation of SOP & LOR

Statement of Purpose (SOP)

The Statement of Purpose (SOP) is a critical component of your application for graduate programs. It allows the admissions committee to understand your academic and professional background, motivations, and future goals. Here’s how to structure an effective SOP:

Structure of SOP

Introduction: Begin with a compelling introduction that grabs the reader's attention. This can include a personal anecdote, a thought-provoking question, or a statement about your passion for the field.

Academic Background: Provide a brief overview of your academic history, including relevant coursework, projects, and any research experience. Highlight achievements and experiences that are directly related to the program you are applying for.

Professional Experience: If applicable, discuss your professional experiences. Describe your roles, responsibilities, and what you learned from these positions. Emphasize experiences that have prepared you for graduate study.

Why This Program?: Explain why you are interested in the specific program and university. Mention faculty members you want to work with, research facilities, or specific courses that attracted you to the program.

Future Goals: Outline your career goals and how the program aligns with these aspirations. Be clear about how the program will help you achieve your long-term objectives.

Conclusion: End with a strong conclusion that reiterates your enthusiasm for the program and summarizes your key points. Express your readiness and eagerness to contribute to the academic community.


Letter of Recommendation (LOR)

Letters of Recommendation (LOR) are another crucial part of your application. They provide an external validation of your capabilities and achievements from someone who knows you well academically or professionally.

Structure of LOR

  • Introduction: The recommender should introduce themselves, stating their position, relationship to you, and how long they have known you.
  • Academic and Professional Evaluation: The recommender should discuss your academic performance, including your strengths, skills, and any notable achievements. They should provide specific examples that illustrate your capabilities.
  • Personal Attributes: The recommender should highlight your personal qualities, such as leadership, teamwork, and communication skills. They should provide examples of how you demonstrated these qualities.
  • Relevance to Program: The recommender should explain why you are a good fit for the program, mentioning any relevant experiences or skills that make you an ideal candidate.
  • Conclusion: The recommender should conclude with a strong endorsement, summarizing why they believe you will succeed in the program and how you will contribute to the academic community.


Tips for Writing SOP & LOR

  • Be Authentic: Both your SOP and LOR should be genuine and reflect your true experiences and aspirations.
  • Be Specific: Provide detailed examples and avoid vague statements. Specificity makes your application stand out.
  • Seek Feedback: Have others review your SOP and LOR for clarity, coherence, and grammatical accuracy.
  • Customize: Tailor each SOP and LOR to the specific program and university. Highlight what makes the program a good fit for you and vice versa.
  • Proofread: Ensure that your documents are free of errors. A polished SOP and LOR reflect your attention to detail and professionalism.


How to Find Examples

While direct help on SOP and LOR may be limited due to ethical considerations, numerous examples are available online. Use the following syntax in your searches to find relevant PDF files:

SOP samples filetype:pdf LOR samples filetype:pdf



Step 4: What to Do After Getting Your I-20: Scheduling Your Visa Interview

Receiving your I-20 form is an exciting milestone on your journey to studying in the United States. However, it also signals the start of a new set of important tasks, including scheduling and preparing for your visa interview. Here's a comprehensive guide to help you through this process.

Fill Out the DS-160 Form

The DS-160 form is an essential part of your visa application process. Here’s what you need to know:

  • Access the Form: You can find the DS-160 form on the U.S. Department of State's Consular Electronic Application Center (CEAC) website. It's free of cost.
  • Completion Time: The form is extensive and may take 2-3 hours to complete. It's often described as your full life story, so be prepared to provide detailed information.
  • Save Your Progress: You can save your progress and return to the form within 30 days. This is useful if you need to gather information or take a break.
  • Honesty is Key: Make sure all information is accurate and truthful. Any discrepancies could affect your visa application.


Obtain a Reference Number

After completing the DS-160 form, you'll receive a reference number. This number is crucial for the next steps:

  • Reference Number: You need this number to schedule your visa appointment. Note that you can proceed to schedule the appointment even if you haven't submitted the DS-160 form yet.


Schedule Your Visa Interview

Scheduling your visa interview involves several steps:

  • CGI Portal: Schedule your visa appointment through the CGI portal. The cost for this is $185 (approximately Rs. 24,800).
  • SEVIS Number: You will need your SEVIS number, which is found on your I-20 form, and the DS-160 reference number.
  • Payment Details: Once you fill out the required information, you'll get a payment details page. Payments can be made via NIMB Bank or using Connect-IPS.
  • Pick a Date: Choose a suitable date from the available slots and prepare for your visa interview.


Step 4: Register for SEVIS

The Student and Exchange Visitor Information System (SEVIS) registration is mandatory:

  • Cost: The SEVIS registration fee is $350, payable via a dollar payment method.
  • Timing: Ensure you complete this at least a week before your interview date. SEVIS registration keeps your information on record in the U.S.


Summary of Costs

After receiving your I-20, you will incur the following costs:

        DS-160 Form: Free

        Visa Appointment: $185

        SEVIS Registration: $350

        Total Cost: $535


Preparing for the Visa Interview

Getting ready for the visa interview involves more than just scheduling it:

  • Document Preparation: Collect all necessary documents to bring with you, including your I-20 form, DS-160 confirmation page, SEVIS payment receipt, passport, and any supporting documents.
  • Interview Practice: Practice answering common visa interview questions. Be prepared to explain your study plans, financial situation, and post-study plans clearly and confidently.


Additional Resources

  • Emergency Visa Date Requests: Guidelines on how to request an expedited visa date will be covered in future updates.
  • CGI Portal Banning Conditions: Tips on avoiding account bans on the CGI portal will also be provided.
  • Passport Expiry and Renewal: Information on handling passport expiration will be included.
  • DS-160 and SEVIS Expiry Conditions: Learn about the validity periods of your DS-160 and SEVIS registrations.
  • Interview Guidelines: Detailed preparation tips and recommendations for the visa interview.


Social Media and Collaboration Groups

Joining social media and telegram groups can provide valuable support:

  • Telegram Groups:
    • USVN F1 Slot Update
    • Spring/Fall USA F1 Slot Update
  • Facebook Groups:
    • MS/PhD in USA | 🇳🇵 Nepali Aspirants
    • USA Study Visa For Nepali (USVN)
    • USA Student Visa (NEPAL)
    • F1 VISA Experiences



Additional Tips

  • Dress Code: While a professional attire is good, don’t stress too much about it. Visa officers (VOs) typically focus on your responses rather than your outfit.
  • Confidence: Stay calm and respond naturally to questions. Avoid memorized answers.
  • Assistantships: If you have an assistantship, you are likely to face fewer questions.



Avoiding CGI Portal Bans

  • Rescheduling Attempts: You have up to four attempts to reschedule your visa appointment.
  • Suspicious Activities: Avoid excessive clicking, refreshing, or toggling between pages on the CGI portal to prevent getting banned. Look out for yellow warning messages indicating suspicious activity.
  • You can open the CGI portal no more than 12 times in a day.


STEP 5: Travel Plan and Preparation for Studying Abroad

Embarking on your academic journey abroad involves meticulous planning and preparation. Here’s a comprehensive guide to help you get ready for this exciting new chapter.

Pre-Arrival Information

University Guidelines: Begin by thoroughly reviewing the pre-arrival information provided on your university’s website. Universities typically outline all the necessary requirements you need to complete before your arrival. Ensure you regularly monitor your emails for any updates or additional instructions from your university.


Vaccination and Immunization

Health Requirements: Complete all vaccination and immunization requirements as suggested by your university. These health protocols are crucial for your safety and the safety of others on campus.


Course Registration

Registering for Classes: Register for your classes as soon as possible. If you need guidance, consult with your academic advisor, whose contact information can be found through your department. Early registration helps ensure you get the courses you need for your program.


Booking Your Flight

Air Ticket: Book your air ticket well in advance. Use travel search engines like Google Travel to compare flights and find the best deals. Creating a student account with airlines such as Qatar Airways or Turkish Airways can offer additional discounts. Some airlines allow you to hold a selected flight for a few days without immediate payment, providing flexibility as you finalize your travel plans.


Obtaining a No-Objection Certificate (NOC)

NOC Application: Apply for a No-Objection Certificate, which is necessary for travel. This process typically involves an online application, online payment, and a physical visit for document verification.


Housing and Accommodation

Finding a Place to Live: Secure housing by connecting with current students at your university. They can offer valuable advice on finding suitable accommodation. Facebook groups related to your university, such as those run by the Nepalese Student Association, can also be helpful. Always verify the legitimacy of any accommodation before making payments to avoid scams.


Skill Preparation

Enhancing Your Skills: Equip yourself with practical skills that can be beneficial during your stay. Consider training in areas such as:

  • Barista Skills: Short training programs can help you land part-time jobs.
  • Driving License: A driving license can be useful for commuting.
  • Salon Skills: Basic make-up and hair-cutting skills can provide opportunities for part-time work.
  • Microsoft Office: Proficiency in Word, Excel, and PowerPoint is essential.
  • Basic Programming: Learn programming languages like Python, Matlab, and Latex.
  • Machine Learning: Basic knowledge in machine learning can be an asset.


Shopping List

Essential Items: Prepare a shopping list for all the essentials you’ll need during your stay. This includes clothing suitable for the climate, electronics, toiletries, and personal items. Planning ahead ensures you have everything you need without the hassle of last-minute shopping.


Orientation Programs

Attend Orientation: Participate in orientation programs organized by your university. These sessions are crucial for understanding campus life, academic expectations, and available resources. Some orientations are mandatory and must be attended in person, usually held a few days before classes start.


Contingency Planning

Delayed Arrival: If you cannot arrive in time for the orientation or the start of classes, communicate with your department and the International Student Services (ISS) office at your university. They can provide guidance and accommodations for late arrivals.


Online Training for Assistantships

Assistantship Preparation: If you have an assistantship, you may be required to complete online training courses in various areas before or shortly after your arrival. Keep an eye on your email for instructions regarding these courses.


Seeking Help and Connecting with the Community

Reach Out for Support: If you have any doubts or questions, do not hesitate to contact your department or the ISS office. They are there to help you with any concerns or uncertainties you may have. 

Join Student Communities: Connect with the Nepalese Student Community at your university. They can offer support, advice, and a sense of community as you adjust to your new environment.


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